--- title: What To Look For When Choosing A Large Office Printer description: Learn what to consider when choosing a large office printer, including print volume, speed, functionality, running costs and support for your business. image: https://www.keeley-travis.co.uk/hubfs/how-to-choose-the-right-large-office-printer-for-your-business.jpg --- Looking for business supplies? 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[![Speak To An Expert](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/147792866/interactive-395224342773.png)](https://www.keeley-travis.co.uk/hs/cta/wi/redirect?encryptedPayload=AVxigLKVH9kd7zzs2fSyQbl%2B9VYgLbk89V306hZ%2BXgjLLr0z0A2k1WPffa1C3BbYdIiCe56X%2BLS7Gt%2BNDkn5SYUkCmL1dJkSjRo6cRrxOkva%2BMfW%2BngysGydT5YvxiUkz%2BSE2nTp4hAcW%2FF7yH8UZcD9wQgobAJ7PB3kdZ1VsUTWzOQlHoG91kkk9gJgvFgBc2wtazXaGoftA3eShi%2B%2FdLSfkDtYxnA8LyDjbzTy7tch2dVI&webInteractiveContentId=395224342773&portalId=147792866) Finding the best [large office printer](https://www.keeley-travis.co.uk/managed-print-services) therefore means looking at your business's workload, features, running costs and future requirements rather than focusing on the purchase price alone. ## **When Is A Standard Printer No Longer Enough?** There isn't a single print volume at which every business needs a larger machine. The right point depends on how many people use the equipment, how frequently they print and what they need it to do. Signs that your existing printer may no longer be suitable include: - Employees regularly waiting for documents to print - Frequent paper or toner replacements - Machines breaking down under heavy use - Multiple printers being purchased to compensate for limited capacity - Staff travelling between departments to access equipment - Scanning and copying being handled separately - Printing costs becoming difficult to track If several of these problems are familiar, a large office printer could provide a more practical solution. Businesses should also consider whether consolidating several smaller devices into fewer, more capable machines could make the print environment easier to manage. ## **What Features Should A Large Office Printer Have?** A multifunction printer for business can combine printing, scanning, copying, and sometimes faxing in one device. This can reduce the number of separate machines required and give employees a central point for common document tasks. Other features worth considering include: - Automatic double-sided printing - High-capacity paper trays - Automatic document feeders - Secure print release - Network connectivity - Mobile and cloud printing - High-resolution colour printing - Fast scanning - User authentication - Energy-saving functions The important thing is to choose features based on actual business requirements. Paying extra for functions that nobody uses won't necessarily improve productivity. ## **How Print Speed And Volume Affect Your Choice** Print speed is normally measured in pages per minute, but a faster printer isn't automatically the best large office printer for every business. A business producing mostly short documents may not need the fastest available machine. Conversely, a busy finance or legal department handling large batches of documents may benefit significantly from higher output speeds. Monthly print volume is equally important. Manufacturers provide recommended or maximum duty cycles for their equipment. Businesses should compare these figures with their actual printing requirements rather than choosing a machine based solely on its headline speed. It’s sensible to look at current usage and consider future growth. If your organisation expects to expand its workforce or take on additional customers, buying equipment that is already operating close to its limits could create problems later. ## **Don't Judge The Cost By The Purchase Price** When assessing a large office printer, consider the total cost of ownership. This can include toner, ink, paper, servicing, replacement parts, energy consumption and the cost of downtime. For example, two machines may have similar purchase prices but very different running costs. A printer that requires frequent consumable replacements could cost substantially more over its lifetime. This is why businesses should ask suppliers about [estimated cost](https://www.keeley-travis.co.uk/blog/how-managed-print-can-help-save-money) per page and ongoing servicing requirements. A broader approach to print management can also help businesses understand where their printing budget is being spent and identify opportunities to reduce unnecessary output. ## **Why A Multifunction Printer Can Make Sense** A multifunction printer for business can be particularly useful when employees regularly need to print, scan and copy documents. Instead of having separate machines for each function, a multifunction device can bring these tasks together. This can save physical space and make it easier for employees to access the equipment they need. However, businesses should consider how many employees will use each device. One multifunction printer may work well for a small office area, while a larger organisation may need several machines positioned around its workplace. ## **Should You Buy, Lease Or Use Managed Print?** Buying equipment outright provides ownership and can make sense for businesses that want to make a capital investment. However, it also means taking responsibility for maintenance and eventually replacing the machine. Leasing spreads the cost over an agreed period and can provide access to newer equipment without the same upfront expenditure. A managed print service takes a broader approach. Depending on the agreement, it can combine equipment, servicing, consumables, monitoring and ongoing support. Running costs, reliability, security and support should all be considered alongside the initial price. Businesses should also think about future requirements rather than choosing equipment that only meets today's workload. Taking this approach can help ensure that a [large office printer](https://www.keeley-travis.co.uk/managed-print-services) becomes a useful business asset rather than another source of unnecessary cost and administration. Not sure which large office printer is right for your business? [Keeley Travis](https://www.keeley-travis.co.uk/contact-us/) can recommend a solution based on your team, workload and budget. 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