DocuWare vs. Fleet Maintenance Software

Having worked with several haulage businesses implementing our document management solution to streamline their vehicle maintenance processes and drastically reduce (if not eliminate) their paper usage we know it can do the job.

But we also know there are many other options out there, each of them promising to make fleet maintenance easier for transport companies. And, to be fair, they all have something to offer.

Unfortunately, they all suffer from the same two drawbacks.

Pricing

The vast majority of fleet maintenance software packages we reviewed charge in one of two ways; either by user or by vehicle and/or trailer (asset, if you prefer).

In either case the bigger your fleet, the higher the cost. If you're a growing company you are going to experience growing costs. This is because, of course, you'll have more vehicles/trailers but also because those vehicles will need drivers and drivers are classed as users.

DocuWare is different. You pay for licences for those employees who need diect access to the system but this does NOT have to include drivers. Drivers can carry out their daily vehicle and trailer checks without a licence, feeding the results into the system for licensed staff to process. This cuts down massively on cost for the business and means that as you grow the price for DocuWare doesn't change unless you need more licences.

In theory, you could manage the maintenance for a fleet of 100 trucks and trailers with only four licences!

Many software options also charge higher rates for different packages, limiting the options or functions you have. This could include electronic signatures, alerts and notifications, automated workflows and more. With DocuWare you geteverything for one low price.

Customisation

With off the shelf fleet maintenance solutions you are limited in what they can and can't do (unless you're willing to pay vast sums for customisation). This makes it very difficult to choose the right software that matches your business and the way you operate exactly.

No one software package is going to offer everything you need - or, perhaps, it'll offermore than you need but there's no option to cut out what you don't want, forcing you to pay for stuff you'll never use.

DocuWare is different. No matter how many licences you pay for you get every DocuWare module and function. There are no restrictions, no banded packages and nothing extra you need to pay for. And DocuWare is an entirely bespoke built system - which means we'll provide you with everything you need to manage your fleet maintenance. Nothing more and nothing less.

If you just want to get rid of the paperwork involved with daily vehicle checks, that's what we'll do. If you want to put automated workflows in place for your fitters to be notified when defects are reported, we'll do that. If you want to go further and store your MOT and other vehicle related documentation and create notifications when they're due to expire, then we can do that too. There's no limit and no restrictions on the functionality DocuWare can provide.

Best of all, the price of the licences doesn't change.

If you'd like to know more contact Keeley Travis now on 0161 683 4247 or email us.