Document Management

Speak To An Expert
View Demo

Every Business Has A Document Problem. Most Have Stopped Noticing It.

Contracts buried in email threads. HR records split across a shared drive nobody trusts. Invoices in one place, delivery notes somewhere else. Compliance documents that may or may not be the latest version.

The cost is not always visible - but it is there, in the time spent searching, the errors made when the wrong version is used, and the exposure created when a document cannot be found at audit.

DocuWare is a cloud-based document management system that stores, indexes, and retrieves every document your business holds - securely, accurately, and instantly.

What DocuWare Manages

Contracts and agreements

Stored, version-controlled, and retrievable by party, date, or contract type in seconds.

Invoices and finance documents

Captured, indexed, and archived with a full approval audit trail.

HR and employee records

Securely stored with role-based access and configurable GDPR retention policies.

Compliance and certification documents

With expiry tracking and automated renewal notifications where required.

Correspondence and email

Captured from Outlook and indexed alongside other document types for a complete communication record.

Any other document type your business uses

DocuWare is configured around your document landscape, not the other way around.

How It Works

Central, cloud-based repository

One place for every document, accessible from any internet-connected device by authorised users. No VPN required. No shared drive that only works on-site. 

Instant search and retrieval

Search by any indexed field - supplier, date, document type, employee name, reference number - and retrieve the right document in seconds. Full-text search also available across document content. 

Role-based access controls

Every user sees only what they are permitted to see. Permissions configured by role, department, or individual. Every access action logged. 

Version control

Every edit to every document is tracked. Previous versions are always accessible. Nobody ever works from the wrong document again. 

Migration of existing documents

If your business has years of documents stored on shared drives, filing cabinets, or legacy systems, migration into DocuWare is achievable. Speak to us to discuss the right approach for your situation.

Storage Capacity

DocuWare storage is allocated by system size:

4-user system: 20GB included
15-user system: 50GB included
Additional storage available on request

What you can expect

A single, searchable source of truth for all business documents

Document retrieval time reduced from minutes to seconds

Compliance with data protection, retention, and audit requirements

Support for hybrid and remote working without compromising document access

A complete audit trail for every document across its entire lifecycle

Common Questions

Can we migrate our existing documents?

 Yes. Existing documents can be migrated into DocuWare. Speak to us to discuss the best approach for your situation. 

How is data kept secure?

 DocuWare uses enterprise-grade cloud security, role-based access controls, and a full audit trail. See DocuWare's security standards. 

Is there a storage limit?

 Storage is included based on system size - 20GB for a 4-user system, 50GB for a 15-user system. Additional storage is available. 

Can we access documents when working remotely?

 Yes. DocuWare is cloud-based and accessible from any internet-connected device, for authorised users. 

Who We HaveHelped

tpo-logo

The Private Office

210315-Medlock-Primary-Stacked

Medlock FRB

kz-white@2x

Kids Zone Nursery Group

Access-doors-logo

Access Doors

ljm-60714225

LJM Homecare

All manage their business documents centrally through DocuWare, with secure, instant retrieval across departments.

Talk To Us About Your Document Management

Ready to streamline your business?

   Free, no-obligation consultation
   Tailored solution recommendations
   Transparent pricing — no hidden costs

Book a Discovery Call

Choose a time that suits you and speak to an expert about the right solution for your business. Get tailored recommendations, clear advice, and transparent pricing with no hidden costs.

Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Sarah Homer
LJM Homecare
"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."
Philippa
MPS Customer
"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."
Danielle
Access Door System Ltd
"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Hayley
MPS Customer
"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."
Gaynor
Business Mobile System

Free Guides & Resources

Practical advice to help you make smarter technology decisions.

Guide on What Can I Digitise?

Guide on What Can I Digitise?

How to eliminate manual data entry and speed up your AP process.

DocuWare ROI Calculator

DocuWare ROI Calculator

See how much time and money you could save with document automation.

Interactive Demo

Interactive Demo

Try DocuWare and see how it transforms your document workflows.