Applicant Tracking Software

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Recruitment generates more paperwork than almost any other part of HR.

CVs from multiple sources. Interview notes saved in email drafts. Offer letters prepared manually. Candidate data scattered across inboxes and shared folders - much of it subject to GDPR retention requirements that nobody is actively managing.

DocuWare brings the entire recruitment process into one automated, compliant system - from the moment an application arrives to the moment a candidate is hired or declined.

How DocuWare handles applicant tracking

Automatic application capture

Applications captured from any source - email, job boards, or web forms - without manual collection. Every CV, cover letter, and supporting document indexed automatically by role, candidate name, and stage.

Process routing and screening

Applications routed automatically to the relevant hiring manager for review. Status updated at each stage. No chasing, no forwarding, no confusion about where a candidate sits in the process.

Interview notes and feedback

Interview notes and assessor feedback captured and filed against the candidate record as the process progresses. A complete, searchable record for every applicant.

GDPR-compliant retention

Candidate data is sensitive personal data. DocuWare supports configurable retention policies - ensuring unsuccessful candidate records are held only as long as required, and deleted automatically when the retention period expires.

Integration with existing HR software

DocuWare can work alongside your current HR system or, where preferred, replace it. The right approach depends on what your current setup does and does not do - and that is the conversation we start with.

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What You Can Expect

A single, searchable record for every applicant across every active role
No missed applications or misfiled CVs
A faster, more consistent recruitment process regardless of hiring volume
GDPR-compliant candidate data management with automated retention
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Common Questions

How does it handle CVs received by email?

DocuWare captures and indexes them automatically from a nominated inbox. No manual saving or filing required.

Can we set a deletion schedule for unsuccessful candidates?

Yes. Retention periods are fully configurable - documents are deleted automatically when the period expires.

Does it work with our existing HR software?

Yes. DocuWare can integrate alongside your current HRIS, or replace it depending on your requirements. Both approaches are achievable.

Is candidate data kept securely?

Yes. Role-based access controls mean only authorised users can view candidate records, and every access action is logged.

Who we have helped

kz-white@2x

Kids Zone Nursery Group

Staff recruitment and training record management across multiple sites.

ljm-60714225

LJM Homecare

Carer recruitment, onboarding and probation management.

Talk To Us About Your Recruitment Process

Ready to streamline your business?

   Free, no-obligation consultation
   Tailored solution recommendations
   Transparent pricing — no hidden costs

Book a Discovery Call

Choose a time that suits you and speak to an expert about the right solution for your business. Get tailored recommendations, clear advice, and transparent pricing with no hidden costs.

Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Sarah Homer
LJM Homecare
"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."
Philippa
MPS Customer
"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."
Danielle
Access Door System Ltd
"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Hayley
MPS Customer
"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."
Gaynor
Business Mobile System

Free Guides & Resources

Practical advice to help you make smarter technology decisions.

Guide on What Can I Digitise?

Guide on What Can I Digitise?

How to eliminate manual data entry and speed up your AP process.

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DocuWare ROI Calculator

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Interactive Demo

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