Invoice Capture

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The manual step at the start of your invoice process is costing you more than you think.

Before any invoice can be approved, it has to be found, opened, read, and entered into a system. In most businesses, that step is done manually - for every invoice, every time.

DocuWare eliminates it entirely.

Capture from every source, Automatically

DocuWare captures invoices the moment they arrive - from any source, in any format - without any manual intervention.

Email capture

DocuWare integrates directly with Outlook. Invoices arriving by email are captured automatically from a nominated inbox or folder, without anyone needing to open, save, or forward them.

Scanned paper invoices

Paper invoices are scanned once and captured directly into DocuWare. No printing. No manual filing. The document becomes a digital record from that moment.

Web portal and automated folder ingestion

Invoices received via supplier portal or downloaded to a nominated folder are ingested automatically without any further action required.

Intelligent Indexing

Once captured

DocuWare does not simply store the file - it reads it.

DocuWare's Intelligent

Indexing extracts key data from every invoice automatically: supplier name, invoice number, amounts, due dates, cost codes, and line items. No manual keying. No data entry errors. The invoice is indexed and ready for matching and approval without anyone typing a single field.

DocuWare handles

invoices of any complexity. Documents of up to 20 pages are automatically indexed as standard. For particularly complex or non-standard invoice formats, DocuWare Intelligent Document Processing handles extraction regardless of layout or length.

Scanning hardware is not a constraint

DocuWare works with any scanner you already have.

Storing-Invoices

What You Can Expect

Elimination of manual data entry at the point of invoice receipt
Consistent, accurate capture regardless of volume
An immediate digital record from the moment an invoice arrives
Full compatibility with your existing invoice receipt process
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Common Questions

Can it capture invoices directly from email?

Yes. DocuWare integrates with Outlook and captures invoices automatically from nominated inboxes or folders.

What scanning hardware do we need?

Any scanner will work. There is no specific hardware requirement.

What about complex or multi-page invoices?

DocuWare automatically indexes invoices of up to 20 pages. For invoices beyond that or with non-standard layouts, DocuWare Intelligent Document Processing handles the extraction automatically.

Can it handle invoices in different formats from different suppliers?

Yes. DocuWare processes invoices in any format - PDF, image file, or scanned paper - regardless of supplier or layout.

Talk To Us About Your Capture Process

Ready to streamline your business?

   Free, no-obligation consultation
   Tailored solution recommendations
   Transparent pricing — no hidden costs

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Choose a time that suits you and speak to an expert about the right solution for your business. Get tailored recommendations, clear advice, and transparent pricing with no hidden costs.

Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Sarah Homer
LJM Homecare
"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."
Philippa
MPS Customer
"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."
Danielle
Access Door System Ltd
"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Hayley
MPS Customer
"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."
Gaynor
Business Mobile System

Free Guides & Resources

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Guide on What Can I Digitise?

Guide on What Can I Digitise?

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