Automated Document Indexing

If someone in your business spends time filing documents, that time is being wasted.

Manual filing is slow, inconsistent, and error-prone. Documents get saved under different names by different people. Folder structures that made sense two years ago no longer reflect how the business works. And finding something filed six months ago by someone who has since left becomes an exercise in frustration.

DocuWare's Intelligent Indexing reads, classifies, and files every document automatically - without anyone touching it.

Automatic reading and classification

The moment a document enters DocuWare - whether captured from email, scanned from paper, or imported from a folder - Intelligent Indexing reads it and identifies what it is: an invoice, a contract, an HR document, a delivery note, or any other document type you have configured.

Data extraction without manual input

Intelligent Indexing extracts the key fields that matter - supplier name, date, reference number, document type, amounts, employee name - and uses them to index the document automatically. No manual entry. No naming conventions. No folder decisions.

Automatic filing

Once indexed, the document is filed in the correct location automatically, based on the extracted data. Every document ends up in exactly the right place, every time.

A system that learns

Intelligent Indexing improves with use. When a correction is made, the system learns from it. Once trained on your document types, indexing accuracy reaches 99% - and continues to improve.

Multi-format support

DocuWare handles any document format: PDF, email attachments, scanned paper, Word, Excel, and image files. The indexing process is the same regardless of format or source.

Elimination of manual filing from day-to-day operations

Consistent, accurate document classification regardless of volume

Every document retrievable instantly by any indexed field

Indexing accuracy that reaches 99% once the system has been trained

Common questions

DocuWare learns from each correction. Once trained on your document types, indexing accuracy reaches 99%.

A user can correct it. That correction is fed back into the system, improving accuracy for similar documents going forward.

All standard formats - PDF, scanned paper, email attachments, Word, Excel, and image files.

No. DocuWare files documents based on extracted data, not folder hierarchies or naming rules.

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Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."

Sarah Homer

LJM Homecare

"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."

Philippa

MPS Customer

"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."

Danielle

Access Door System Ltd

Hayley

MPS Customer

"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."

Gaynor

Business Mobile System

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