DocuWare For Document Storage and Retrieval

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Your shared drive is not a document management system.

It is a folder. Nobody can find anything in it. Files get saved twice under different names. Nobody is entirely sure what the latest version is. And there is no audit trail for anything.

DocuWare replaces your shared drive entirely - with a centralised, searchable, access-controlled document repository that indexes every file automatically and makes retrieval instant.

What DocuWare your does differently

Automatic document indexing

Every document that enters DocuWare is read, classified, and indexed without any manual input. No naming conventions. No folder hierarchies to remember. No misfiling.

DocuWare's Intelligent Indexing extracts the information that matters - date, document type, supplier, reference number, employee name - and uses it to file the document correctly and make it instantly searchable.

Centralised storage

One repository. Every document type - contracts, invoices, HR records, compliance certificates, correspondence - stored in the same place, accessible by authorised users from any device.

Instant retrieval

Search by any indexed field. Find a document by supplier name, date range, document type, or reference number in seconds. Not minutes. Not after a conversation with whoever last had the file.

Access controls and permissions

Role-based permissions mean every user sees only what they are authorised to see. HR documents are not visible to the finance team. Client contracts are not accessible to every new starter. And every access action is logged.

Digital signatures

DocuWare supports digital signatures natively for non-legally binding sign-off, and integrates with DocuSign and ValidatedID for legally binding e-signature where required.

Version control and audit trail

Every change to every document is recorded. Full version history, with a complete, timestamped audit trail of who accessed, edited, or approved each file.

Replace Your Shared Drive

The most common objection to investing in document management is that the shared drive works well enough. It does not. A shared drive has no indexing, no audit trail, no access controls beyond folder permissions, and no intelligence. It is a filing cabinet that happens to live in the cloud.

DocuWare replaces it entirely - and in doing so, eliminates the most time-consuming filing, searching, and version-control problems that most office teams deal with every day.

What You Can Expect

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Every document automatically filed correctly from the point of capture
Retrieval time reduced from minutes to seconds
Retrieval time reduced from minutes to seconds
A complete, searchable audit trail for compliance and reporting purposes
Granular access controls - every user sees only what they should
Digital signatures removing the last reason to print

Common Questions

Can it replace our shared drive?

Yes - it does and should. DocuWare is a better solution in every meaningful way: faster retrieval, access controls, version history, and a full audit trail.

Does it work with scanned paper documents?

Yes. Paper documents can be scanned directly into DocuWare and indexed automatically on capture.

Who has access to which documents?

Whoever you decide - DocuWare supports very granular permission controls, configurable by user, role, document type, or department.

Can we migrate our existing documents?

Yes. Speak to Keeley Travis to discuss the best approach for your situation.

Who We Have Helped

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The Private Office

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Medlock FRB

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Kids Zone Nursery Group

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Access Doors

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LJM Homecare

All manage their business documents centrally through DocuWare, with full access controls and instant retrieval across departments.

Ready to replace your shared drive?

Ready to streamline your business?

   Free, no-obligation consultation
   Tailored solution recommendations
   Transparent pricing — no hidden costs

Book a Discovery Call

Choose a time that suits you and speak to an expert about the right solution for your business. Get tailored recommendations, clear advice, and transparent pricing with no hidden costs.

Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Sarah Homer
LJM Homecare
"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."
Philippa
MPS Customer
"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."
Danielle
Access Door System Ltd
"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Hayley
MPS Customer
"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."
Gaynor
Business Mobile System

Free Guides & Resources

Practical advice to help you make smarter technology decisions.

Guide on What Can I Digitise?

Guide on What Can I Digitise?

How to eliminate manual data entry and speed up your AP process.

DocuWare ROI Calculator

DocuWare ROI Calculator

See how much time and money you could save with document automation.

Interactive Demo

Interactive Demo

Try DocuWare and see how it transforms your document workflows.