Invoice Automation

Invoice Approval Should Not Be Your Biggest Time Drain.

For most finance teams, invoice processing is the most repetitive, most error-prone part of the working week. Data keyed manually. Purchase orders checked by hand. Approvals chased by email. Discrepancies sitting unresolved in someone's inbox.

DocuWare automates the entire invoice matching and approval process - from receipt to authorised payment - without disrupting your existing accounting software.

Three-way matching

DocuWare automatically cross-references each invoice against the corresponding purchase order and delivery note. Invoices that match move straight through to approval. Discrepancies are flagged and routed to the appropriate person for review - without holding up the rest of the queue.

Configurable approval workflows

Every approval workflow is built to mirror your existing process. Route by invoice value, supplier, cost code, or department. Single-level or multi-level approval chains, run in sequence or in parallel. Approvers are notified immediately and can act from any device, including the DocuWare mobile app.

Exception handling

When an invoice does not match, it is not lost or stalled - it is routed to a nominated reviewer with full context. The rest of the approval queue continues uninterrupted.

Accounting platform integration

DocuWare works alongside your existing finance software - Sage, Xero, QuickBooks, SAP, Microsoft Dynamics. It removes the manual work that sits around your accounting system without replacing it.

Full audit trail

Every invoice, every approval decision, every timestamp - stored and searchable. Complete visibility for finance teams, auditors, and compliance reviews.

Elimination of manual data entry in the invoice approval process

Reduction in duplicate payments and processing errors

Shorter invoice-to-payment cycles - improving supplier relationships

Real-time visibility of every outstanding approval

A defensible, searchable audit trail for compliance and finance reporting

Sage

Xero

QuickBooks

SAP

Microsoft Dynamics

and 500+ other application

Common Questions

Yes, absolutely.

It is routed to a nominated reviewer rather than held up or lost. The rest of the queue continues uninterrupted.

Yes - approval routing is fully configurable by value threshold, supplier, cost code, or department.

Yes. Every DocuWare system is configured to match your existing workflows and approval structure. There is no fixed specification because every business operates differently.

EFS Group

Automated invoice processing across a group of over 25 businesses with ONE system

Exporta Group

Automated invoice processing of multi-national invoices and integration with SAP

Oak Tree Mobility

Automated invoice processing with Sage Intacct integration

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Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."

Sarah Homer

LJM Homecare

"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."

Philippa

MPS Customer

"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."

Danielle

Access Door System Ltd

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MPS Customer

"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."

Gaynor

Business Mobile System

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