Employee Onboarding Automation

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A new starter's first impression of your business begins before day one..

Printing contracts. Posting handbooks. Chasing returned forms. Manually creating employee records from information scattered across emails and attachments.

For HR teams, onboarding is one of the most administratively intensive moments in the employee lifecycle - and one of the most visible to the person joining.

DocuWare automates the entire onboarding process, from offer acceptance to a fully populated employee record, without a single piece of paper.

How DocuWare automates onboarding

Automatic onboarding pack distribution

The moment an offer is accepted, DocuWare triggers the onboarding process automatically. Employment contracts, company handbooks, compliance documents, and any required forms are sent to the new starter digitally - without any manual preparation.

Digital document signing

New starters can sign contracts and complete onboarding forms digitally. For non-legally binding documents, e-signature is available natively within DocuWare. For legally binding signatures - employment contracts, NDAs, and similar - DocuWare integrates with DocuSign and ValidatedID.

New starter document capture

Right to work documents, ID, bank details, and other required submissions are captured and stored automatically in the employee record the moment they are received. No chasing. No manual filing.

Task completion tracking

Every step of the onboarding process is tracked. If something is outstanding - an unsigned form, an unsubmitted document - DocuWare flags it and sends a reminder automatically.

Employee record population

By the time a new starter walks through the door, their employee record is already complete - populated automatically from the documents submitted during onboarding.

HRIS integration

DocuWare integrates with your existing HR information system, ensuring onboarding data flows into your current platform without duplication or manual transfer.

What You Can Expect

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Onboarding paperwork completed before the new starter arrives
A complete, compliant employee record from day one
A professional, digital-first first impression for every new joiner
Significant reduction in HR admin time across every new appointment

Common Questions

Can new starters sign their contract digitally?

Yes. DocuWare supports digital signing natively for non-legally binding documents. For legally binding e-signature, it integrates with DocuSign and ValidatedID.

Does it integrate with our HR system?

Yes. DocuWare integrates with most HRIS platforms, ensuring data flows between systems automatically.

What if a new starter does not complete their documents on time?

DocuWare sends automated reminders and flags outstanding tasks - so nothing gets missed and the HR team does not have to chase manually.

Can we capture right to work documents digitally?

Yes. All onboarding documents - ID, right to work, bank details - are captured and stored automatically in the employee record.

Who we have helped

kz-white@2x

Kids Zone Nursery Group

Digital staff onboarding and records management across multiple sites.

ljm-60714225

LJM Homecare

Carer recruitment, onboarding and probation management.



Talk To Us About Your Onboarding Process

Ready to streamline your business?

   Free, no-obligation consultation
   Tailored solution recommendations
   Transparent pricing — no hidden costs

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Choose a time that suits you and speak to an expert about the right solution for your business. Get tailored recommendations, clear advice, and transparent pricing with no hidden costs.

Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Sarah Homer
LJM Homecare
"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."
Philippa
MPS Customer
"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."
Danielle
Access Door System Ltd
"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Hayley
MPS Customer
"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."
Gaynor
Business Mobile System

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