DocuWare For HR

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Your HR team is spending too much time on paperwork.

Recruitment. Onboarding. Training records. Leave requests. Performance reviews. At every stage of the employee lifecycle, there are documents to prepare, chase, file, and find again.

DocuWare replaces the paper, the email chains, and the shared drive chaos with a single, automated system that handles HR administration from first application to final offboarding.

How DocuWare supports your HR team

Applicant tracking and recruitment

Applications captured automatically from email, job boards, and web forms. Indexed by role, candidate name, and stage. Every CV, cover letter, and interview note is stored in one searchable place - no lost applications, no manual sorting.

Digital onboarding

Employment contracts, handbooks, and compliance documents distributed and signed digitally the moment an offer is accepted. New starter documents - ID, bank details, right to work - captured and stored automatically. The employee record is populated from day one.

Employee record management

A secure, centralised store for every employee document. Accessible by authorised users only, with role-based permissions ensuring the right people see the right records. Every document is retrievable in seconds.

Training and certification renewals

DocuWare monitors expiry dates on training records, certifications, and DBS checks automatically - and notifies the relevant person before anything lapses. No spreadsheet. No missed renewals.

Leave management

Leave requests submitted digitally, routed to the line manager for approval, and automatically recorded in the employee record when approved. HR has real-time visibility of team availability at all times.

GDPR-compliant document retention

Configurable retention policies ensure candidate and employee data is held only as long as required - and deleted automatically when the retention period expires.

Already Using HR Software?

The most common question we hear from HR teams is this: we already have an HR system. Why would we need DocuWare too?

It is a fair question. The answer is that most HR software handles workflows - absence management, performance reviews, payslips. What it typically cannot do is manage the documents that sit around those workflows.

DocuWare fills that gap. It works alongside your existing HRIS, handling the document capture, storage, and retrieval that your current system does not. Alternatively, for organisations where an existing HR system is underperforming or underused, DocuWare can replace it entirely.

Either way, the conversation starts with understanding what your current setup can and cannot do - and building from there.

What You Can Expect

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Significant reduction in HR admin time - particularly during high-volume recruitment periods
A complete, compliant employee record from day one of employment
Automated notifications for training and certification renewals - no manual tracking required
GDPR-compliant data management with configurable access and retention controls
Remote access to HR documents from any device, for authorised users

Common Questions

Can we store CVs and interview notes?

Yes - all documents are captured, indexed, and stored automatically.

Is it GDPR compliant?

Yes. DocuWare supports configurable access controls, role-based permissions, and automated document retention and deletion schedules.

Can new starters complete onboarding digitally?

Yes. Digital forms and e-signature are both supported. For non-legally binding signatures, e-signature is available natively in DocuWare. For legally binding e-signature, DocuWare integrates with DocuSign and ValidatedID.

Does it integrate with our existing HR software?

Yes. DocuWare integrates with 500+ applications and can work alongside your current HRIS.

What about training records and DBS checks?

DocuWare can be configured to monitor renewal dates and send automated notifications before anything expires - something most standalone HR software does not do.

Who We've Helped

kz-white@2x

Kids Zone Nursery Group

Staff recruitment, training records, and compliance documentation managed digitally across multiple sites.

ljm-60714225

LJM Homecare

Carer recruitment, onboarding and probation management

Talk To Us About Your HR Processes

Our DocuWare System Consultant works with HR and operations teams across the UK. A first conversation is a practical discussion about where your time currently goes - and where automation could recover it.

Ready to streamline your business?

   Free, no-obligation consultation
   Tailored solution recommendations
   Transparent pricing — no hidden costs

Book a Discovery Call

Choose a time that suits you and speak to an expert about the right solution for your business. Get tailored recommendations, clear advice, and transparent pricing with no hidden costs.

Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Sarah Homer
LJM Homecare
"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."
Philippa
MPS Customer
"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."
Danielle
Access Door System Ltd
"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."
Hayley
MPS Customer
"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."
Gaynor
Business Mobile System

Free Guides & Resources

Practical advice to help you make smarter technology decisions.

Guide on What Can I Digitise?

Guide on What Can I Digitise?

How to eliminate manual data entry and speed up your AP process.

DocuWare ROI Calculator

DocuWare ROI Calculator

See how much time and money you could save with document automation.

Interactive Demo

Interactive Demo

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