Invoice Processing Software

Stop processing invoices. Start managing them.

Invoice processing is one of the most resource-intensive tasks in any finance team. Documents arrive from multiple sources. Data gets keyed manually into the finance system. Approvals are chased. Queries pile up. And somewhere in the middle of it all, invoices get delayed, misfiled, or paid twice.

DocuWare is an end-to-end invoice processing platform that captures, extracts, routes, approves, and archives every invoice - automatically, and without changing your accounting software.

Capture from any source

Invoices arrive by email, post, or electronic transfer. DocuWare captures them from all sources automatically - including direct from Outlook - without any manual collection.

Intelligent data extraction

DocuWare reads each invoice and extracts key data automatically: supplier name, invoice number, amounts, due dates, cost codes, and line items. No manual keying. No transcription errors.

Approval workflow routing

Each invoice is routed through your configured approval process immediately. Single or multi-level approvals, by value threshold, supplier, or department. Approvers notified instantly.

Secure, searchable archive

Approved invoices are filed automatically into a secure, searchable repository. Find any invoice in seconds by supplier, date, amount, or reference number. Full version history and audit trail included.

Reporting and visibility

See exactly where every invoice is in the process at any given moment. Outstanding approvals, processing backlogs, and exception queues are all visible from a single dashboard.

Complete removal of manual data entry from the invoicing process

Faster approval cycles - reducing days payable outstanding

Lower cost-per-invoice processed

Elimination of paper from accounts payable

Improved compliance and auditability across every transaction

Sage

Xero

QuickBooks

SAP

Microsoft Dynamics

and 500+ other application

Common Questions

Yes. DocuWare captures and processes invoices in any format - PDF, image, or scanned paper.

Paper invoices are scanned and fed into the system in exactly the same way. From that point, the process is fully automated.

Yes. DocuWare integrates with Sage, Xero, QuickBooks, SAP, Microsoft Dynamics, and 500+ other applications.

Implementation is phased and handled in-house by our DocuWare System Consultant, who manages the process to minimise any disruption to your existing operations.

Medlock FRB

End-to-end invoice and document workflow automation, eliminating manual processing across the business.

EFS Group

Automated invoice processing across a group of over 25 businesses with ONE system

Exporta Group

Automated invoice processing of multi-national invoices and integration with SAP

Oak Tree Mobility

Automated invoice processing with Sage Intacct integration

Ready to streamline your business?

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Transparent pricing — no hidden costs

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Trusted By Businesses Across The UK

We work with businesses and organisations across the UK, with deep expertise in education and document-heavy industries.

"We have used Keeley Travis for over 20 years for stationery, printer leasing and more recently with the communications side, we have always received excellent customer service from Sharon, Laura, Becki and Shane. Everyone goes above and beyond to make sure we are happy… thank you."

Sarah Homer

LJM Homecare

"After using our printer more than usual Keeley Travis were quick of the mark to dispatch us a toner to ensure we didn’t get behind. All it took was a phone call to the office to explain the situation and the toner arrived promptly the next day. They are also always hot on getting engineers out to fix any issues we may be having with the printer. Wonderful customer service."

Philippa

MPS Customer

"Fantastic company, staff all very friendly and lovely to work with. provided us with a new system to better the company and we couldn’t recommend enough. Thank you to all the team."

Danielle

Access Door System Ltd

Hayley

MPS Customer

"Great company, always a pleasure to speak to these guys. Got phone contract sorted and phones within 2 days of initial call, and always on the end of the phone if I ever have an issue.."

Gaynor

Business Mobile System

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Guide on What Can I Digitise?

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